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The DA Form 31 is a crucial document for military personnel seeking leave, capturing essential information for both the requestor and approving authorities. This form adheres to the Privacy Act of 1974, ensuring that personal data remains confidential. It begins with the requestor's details, including name, DOD ID, rank, and leave address. The form categorizes the type of absence into chargeable, non-chargeable, or a combination, allowing for various leave types such as annual, emergency, and terminal leave. Dates play a significant role, as the form requires the start and end dates of the requested leave, along with the total days requested. Both the requestor's and supervisor's signatures are necessary for validation, along with the approving authority's endorsement. Additional sections address extensions and return authority, making it comprehensive for tracking leave requests. Understanding the DA Form 31 is vital for service members to navigate their leave effectively and ensure compliance with military regulations.

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Common mistakes

  1. Incomplete Personal Information: Failing to provide all required details, such as your full name, DOD ID, and rank, can delay the processing of your leave request.

  2. Incorrect Dates: Entering the wrong dates for your leave period can lead to confusion and potential denial of your request. Always double-check the start and end dates.

  3. Missing Signatures: Not obtaining the necessary signatures from your supervisor or approving authority can result in your form being rejected. Ensure all required signatures are present before submission.

  4. Choosing the Wrong Type of Absence: Selecting an incorrect type of leave can impact how your absence is recorded. Make sure to choose the option that accurately reflects your situation.

  5. Omitting Contact Information: Failing to provide your leave address and phone number can create difficulties in communication during your absence. Always include this information.

  6. Not Specifying Total Days Requested: Forgetting to indicate the total number of days you are requesting can lead to misunderstandings. Clearly state the duration of your leave.

  7. Ignoring the Remarks Section: Neglecting to fill out the remarks section when necessary can leave important details unaddressed. Use this space to clarify any special circumstances regarding your leave.

  8. Submitting Without Reviewing: Failing to review your completed form for accuracy before submission can lead to mistakes that might delay your leave. Always take a moment to check your work.

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Dos and Don'ts

When filling out the DA 31 form, there are important dos and don’ts to keep in mind. Follow these guidelines to ensure your application is processed smoothly.

  • Do provide accurate personal information, including your full name, DOD ID, and rank.
  • Do clearly indicate the type of leave you are requesting. This helps avoid confusion.
  • Do sign and date the form before submission. An unsigned form may delay processing.
  • Do double-check the dates for accuracy. Incorrect dates can lead to complications.
  • Don't leave any required fields blank. Missing information can result in rejection.
  • Don't use abbreviations or unclear terms. Be as clear and precise as possible.
  • Don't submit the form without confirming your supervisor's approval, if necessary.
  • Don't forget to keep a copy of the completed form for your records.

Misconceptions

Misconceptions about the DA 31 form can lead to confusion regarding leave requests. Here are four common misconceptions:

  • The DA 31 form is only for military personnel. While primarily used by military members, civilians working for the Department of Defense may also use this form for leave requests.
  • Leave must always be chargeable. This is incorrect. The DA 31 form allows for both chargeable and non-chargeable leave options. Users can select the type of absence that applies to their situation.
  • Once submitted, the leave request cannot be changed. This is not true. Requestors can amend their leave requests before approval. However, any changes after approval may require additional documentation.
  • The form is not subject to privacy regulations. This misconception is misleading. The DA 31 form is indeed subject to the Privacy Act of 1974, which protects the personal information of individuals submitting the form.

Detailed Guide for Using Da 31

Filling out the DA 31 form is an important step in requesting leave. After completing this form, it will need to be submitted to the appropriate authority for approval. Below are the steps to guide you through the process of filling out the form accurately.

  1. CONTROL NUMBER: Leave this section blank; it will be filled in by the administrative office.
  2. NAME: Enter your last name, first name, and middle initial.
  3. DOD ID: Provide your Department of Defense Identification number.
  4. RANK: Fill in your military rank.
  5. DATE: Input the date in the format YYYYMMDD.
  6. LEAVE ADDRESS: Write your leave address, including street, city, state, ZIP code, and phone number.
  7. ORGANIZATION, STATION, POC EMAIL AND PHONE NUMBER: Provide the name of your organization, your station, and the contact email and phone number of your point of contact.
  8. TYPE OF ABSENCE: Check the box next to the type of leave you are requesting. Options include chargeable, non-chargeable, or combination leave.
  9. FROM: Enter the start date of your leave in the format YYYYMMDD.
  10. TOTAL DAYS REQUESTED: Indicate the total number of days you are requesting off.
  11. TO: Fill in the end date of your leave in the format YYYYMMDD.
  12. ACCRUED LEAVE: List your current leave balance.
  13. CHARGEABLE LEAVE REQUESTED: Specify how many days of chargeable leave you are requesting.
  14. NON-CHARGEABLE ABSENCE REQUESTED: If applicable, fill in the start and end dates along with the number of days requested.
  15. REQUESTOR SIGNATURE: Sign and date the form. If you are unavailable, your supervisor can sign on your behalf.
  16. SUPERVISOR NAME, TITLE, RANK/GRADE: Your supervisor should fill in their name, title, and rank/grade.
  17. RECOMMENDATION: The supervisor checks either approval or disapproval and signs and dates the form.
  18. APPROVING AUTHORITY NAME, TITLE, RANK/GRADE: This section is for the approving authority to complete after reviewing the request.
  19. ACTION: The approving authority checks either approved or disapproved and signs and dates the form.
  20. DEPARTURE AUTHORITY SIGNATURE: The relevant authority will complete this section upon departure, including date, time, name, title, and signature.
  21. EXTENSION APPROVAL AUTHORITY SIGNATURE: If you need an extension, this section will be filled out by the approval authority.
  22. RETURN AUTHORITY SIGNATURE: This section is for when you return from leave, requiring a signature from the return authority.
  23. REMARKS: Any additional notes or comments can be included here.